Identify payment options and terms to make it as easy as possible for your customer to fulfill the invoice in a timely manner.Ĭhoosing the right invoice format for you ultimately depends on your preference and business needs, but there are some advantages and disadvantages to each that you should consider! Word Invoice Templates Give a specific date for when payment is expected due so the timeline is clearly communicated to your customer. Create a numbering system that will help you keep your invoices distinct, such as a simple numbering sequence or ordering them by client ID number.ĭetermine timelines for when the invoice is to be sent and when payment is due. Give it a unique invoice number to keep your records organized and make it easy to refer back to when necessary. Total items and add relevant fees such as sales tax or shipping. You’ll also need to include the same information for your client or customer, though make sure you’re using the right point of contact for their company’s billings.Ĭreate an itemized list of all products or services provided, with a clear breakdown of rates, hours worked (if applicable), item subtotals, and brief descriptions of each item. Add your logo and any relevant branding to cohesively integrate invoicing into the customer’s journey with your business.Īdd contact information for your business, including your business’s name, address, phone number, and email address. Have consistent style and branding that you will use for every invoice. Recurring invoices will continue to be sent until the customer's contract or subscription expires.Once you’ve selected an invoicing template, follow these steps to prepare it before sending it to your customer:
The recurring invoice typically contains a fixed price and is sent on a monthly basis for rented goods or services such as an apartment, business software, cell phone bills, and so on. The commercial invoice contains many of the elements of a standard invoice, in addition to the manufacturing country of the goods, what the items are being used for, the Harmonized System codes (if known), the number of packages and their total weight, and the reason for export.
The commercial invoice is used for customs in instances where goods are being exported across international borders. The pro-forma invoice type is often used as a first step in negotiating a payment agreement and is not considered a true invoice, as it does not demand payment. The pro-forma invoice can be best compared to a quote or estimation. On service invoices, the subtotal is a reflection of the billable hours invested. The service invoice is often used by service businesses that bill customers based on hourly rates for services such as consultants, graphic designers, website developers, lawyers, auto repair technicians, and so on. For shipping invoices, information typically includes the cost and number of each item, the subtotal after shipping fees and taxes, the contact information of both parties, as well as an invoice date and number. The shipping invoice serves as a formal payment agreement for goods sold between a seller and a customer. The standard invoice includes all of the basic information needed to complete an invoice, including contact information for the buyer and seller, an invoice number, an invoice date, itemized purchases, and a clearly defined subtotal. The standard invoice is the most common invoice type.
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